You have two options when it comes to purchasing office equipment like printers and photocopiers: leasing and purchasing outright. Both options have their benefits – find out which option is best for your organisation below.
What does it mean to lease office printers?
Leasing office photocopiers or printers helps ease the financial burden associated with purchasing office printing equipment outright. It allows businesses and other organisations such as not-for-profits and schools to spread the cost of printers and photocopiers over time. Photocopier leasing helps organisations to use more advanced technology that might be too expensive for them to purchase outright.
The benefits of leasing
The main benefit of leasing office printers and photocopiers is avoiding one large payment. But there are also other benefits such as:
Benefits of purchasing
The main benefit of purchasing office printers and photocopiers is that once you have paid the one-off cost, the device is yours – you own it. Other benefits include:
Disadvantages of purchasing
While some may see owning a photocopier outright as an asset, as machines get older, they may become increasingly unreliable and costly.
It’s also worth noting that as machines get older, they can slow down and become less energy-efficient than newer models, leading to higher electricity bills.
Leasing provides you with the flexibility to stick with the latest and most efficient equipment.
Can I lease photocopiers for my School?
Government rules state that Local Authority Schools and Academies must use a Schools Operating Lease as opposed to Finance/Capital Leases.
An Operating Lease offers 'off balance sheet' financing, providing a beneficial arrangement for both the Lessor (finance company) and the Lessee (school). In this setup, the Lessor assumes the 'risk' associated with the lease, allowing the Lessee to enjoy the use of the equipment.
The structured lease payments and agreement terms contribute to significantly lower repayments compared to a finance lease. When the fixed term finishes, the school, as the Lessee, has the option to either return the equipment or extend the agreement for an additional period.
How does photocopier leasing work with Inspire?
If you choose to partner with Inspire for your printer or photocopier lease, our technology experts will use discuss your requirements to determine your organisation’s print volume, functionality and security preferences.
Once you’re happy with your solution, you’ll have a range of options for financing the equipment via our approved finance partners.
For a cost-per-copy fee, you’ll also be able to enjoy the benefits of our managed print services. Your quarterly or monthly cost won’t just include the hardware, but also the associated support and maintenance your devices may need.
So, how do I know what’s best for my organisation?
If you’re still not sure whether you should buy or lease your photocopiers, think about the following:
What you’ll get if you partner with Inspire
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